Although to date there is no legal requirement for these sectors to do so, they should have the police records of anyone working with vulnerable clients checked. Employee screening is the responsibility of organizations or businesses that must satisfy an “obligation of diligence.”*
Obtaining a memorandum of understanding
In order to submit a request for background verification, businesses and non-profit organizations must first sign a memorandum of understanding with the SPVM concerning the screening of people who currently work or may be assigned to work with vulnerable persons.
To do this, please send us the following documents, duly completed and signed:
2. Our “Administrator–External Employer Preliminary Verification Request” form for each administrator of your company.
3. A letter clearly describing the mission of your organization or business, its objectives and the types of clients it serves.
4. A copy of the charter or letters patent of your organization or business.
They should be sent by e-mail, regular mail or fax to:
Module vérification des antécédents
Service de police de la Ville de Montréal
1441, rue Saint-Urbain
Montréal (Québec) H2X 2M6
Tel.: (514) 280-0002
Fax: (514) 280-9056
We offer two types of memorandum of understanding
1) Regular memorandum of understanding
When the applicant’s background check indicates a prior incident that is incompatible with the proposed position, an “end of research” form will be sent to you. The investigating officer will not disclose any information regarding the incident in question to you. It will be possible for you to learn the findings of the investigation only if the candidate decides to submit them for your evaluation.
2) Memorandum of understanding involving disclosure of the investigation’s findings
After obtaining the consent of the candidate, we will disclose the details of his or her records. It will then be up to you to consider the relevance of the record in relation to the proposed position.
Obtaining a verification request form
Once the memorandum of understanding has been signed, you will be given the verification request forms during a short information session.
What is checked
There is no charge for verifying the records of a volunteer for a non-profit organization based in Montréal.
Each verification of records for a paid individual costs $67. This fee is subject to indexation on January 1 of each year, as specified in the By-law concerning fees of the urban agglomeration of Montréal.
Any false statement about the status of the candidates checked will lead to the cancellation of the memorandum of understanding.
Insurance Bureau of Canada – Volunteer Selection, Screening and Training
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